IC Collective/ ICOAK Inc (the “Company”) is providing you with this Notice At Collection For Applicants Residing In California (“Notice”) to inform you about:
the categories of Personal Information that the Company collects about applicants who reside in California; and
the purposes for which the Company uses that Personal Information.
For purposes of this Notice,
“Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person that the Company collects about its applicants, who reside in California, in their capacity as applicants for positions with the Company.
Assistance For Disabled Applicants
Alternative formats of this Notice are available to individuals with a disability. Please contact careers@Illinoiscollective.com for assistance.
Identifiers And Professional Or Employment-Related Information
1.1 Personal Information Collected: The Company collects identifiers and professional or employment-related information, including the following:
Identifiers: real name, nickname or alias, postal address, telephone number, e-mail address, signature, online identifier, Internet Protocol address, driver’s license number or state identification card number, and passport number.
Professional or Employment-Related Information: evaluations, membership in professional organizations, professional certifications, and employment history.
1.2. Purposes of Use:
To evaluate applicants’ qualifications for employment with the Company
To communicate with applicants
For diversity and inclusion purposes
To arrange and manage Company-sponsored events
To create a talent pool for future job openings
For recordkeeping purposes
To demonstrate applicants’ agreement to, or acceptance of, documents presented to them, e.g., pre-employment arbitration agreement, acknowledgement of employment application, offer letter
To evaluate and improve the recruiting process
Monitoring, Security, And Compliance:
To monitor use of Company information systems and other electronic resources
To conduct internal audits
To conduct internal investigations
To protect the safety and security of the Company’s facilities
To administer the Company’s whistleblower hotline
To report suspected criminal conduct to law enforcement and cooperate in investigations
2. Personal Information Categories From Cal. Civ. Code §1798.80(e)
The Company collects categories of Personal Information listed in Cal. Civ. Code §1798.80(e) (other than those already listed in “Identifiers,” above) as follows for the corresponding purposes listed below:
Photograph and physical description: for security and internal identification purposes.
Medical information: (a) for occupational health surveillance; (b) for occupational health and safety compliance and record-keeping; (c) to conduct fitness-for-duty examinations; and (d) to respond to an applicant’s medical emergency.
3. Characteristics Of Protected Classifications Under California Or Federal Law
The Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act, and California’s Fair Employment and Housing Act, and for purposes of diversity analytics.
The Company also uses this Personal Information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with Federal and California law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification.
The Company collects this category of Personal Information on a purely voluntary basis, except where collection is required by law, and uses the information only in compliance with applicable laws and regulations.
4. Commercial Information
4.1 Personal Information Collected: The Company collects commercial information, including the following: records of personal property; products or services purchased, obtained, or considered; or other purchasing or consuming histories or tendencies.
4.2 Purposes of Use: reimbursement of travel expenses.
5. Sensory Or Surveillance Data
5.1 Personal Information Collected: The Company collects sensory or surveillance data, including the following: voicemails, audio/visual recordings of interviews and footage from video surveillance cameras.
5.2 Purposes of Use: for purposes of communications, to protect the safety and security of the Company’s facilities and personnel through video surveillance.
6. Non-Public Education Information
6.1 Personal Information Collected: The Company collects education information, including the following: academic transcripts, educational discipline records, and academic counseling records.
6.2 Purposes of Use: to evaluate applicants’ qualifications for employment with the Company and to conduct a pre-employment background check.
7.1 Personal Information Collected: The Company collects applicant preferences information, including preferred meals, seating and other travel preferences, desired working hours, and desired working conditions.
7.2 Purposes of Use: to evaluate the application for employment and for travel and event planning.
Purposes Potentially Applicable To Any Of The Categories Of Personal Information Listed Above
The Company also may use applicants’ Personal Information to facilitate administrative functions and information technology operations and for legal reasons and corporate transactions. These functions include, but are not limited to the following:
to manage and operate information technology and communications systems, risk management and insurance functions, budgeting, financial management and reporting, strategic planning;
to manage litigation involving the Company, and other legal disputes and inquiries and to meet legal and regulatory requirements;
in connection with a corporate transaction, sale, or assignment of assets, merger, divestiture, or other changes of control or financial status of the Company or any of its subsidiaries or affiliates; and
to manage licenses, permits and authorizations applicable to the Company's business operations.